Dedicated Photo Booth Booking System & CRM
Gather additional information about their event to ensure it runs as smoothly as possible
Request preferred song choices and any additional questions during the set
Automatically create checklists based on what your clients have booked
Use you overview page to manage tasks and increase productivity
Know at a glance, when tasks need to be done
Improve deliverability by sending emails directly from your own mail server.
Let staff know how important each task is
Assign admins, event attendants or specific users to jobs that need to be carried out for events
Optionally only let attendants access their own tasks
Add one-off tasks for bookings, reminders or memos, as well as notes about company errands
Check your unit availability and bookings via your asset calendar
Manage your bookings on the go by syncing them to your phone or tablet apps
Customers have the freedom to upload their custom artwork and edit at any point
Customers can view their custom contract at any point via their client portal
Send staff SMS or emails with event information
Staff can set their availability to help with your event planning
Give your customers a polite little nudge when payment is due on their bookings, whilst using variables
Encourage customers to add on extras at a discounted price
Ensure all forms look professional with your business branding
Never miss a beat with customers receiving alerts whilst on the move
Keep records of all invoices for accounting and reference purposes
Stay consistent with sleek, branded invoices
Get paid on time by setting due dates on your invoices
View all booking payments via the client portal
Make amends to upcoming bookings where necessary
Postpone or Reschedule a booking in the case the event date needs to change, without affecting any assets or data within a booking.
Manually add bookings to your system as an admin
Adjust remaining balances, package prices and more to a specific booking
Plan the most efficient route to your event based on the post code/zip code
An overview of any outstanding tasks, payments or assigned staff needed for that booking
Keep in the loop with conversations and all activity via the client portal
Avoid a logistical nightmare by assigning vehicles to staff before the event date
Capture new business faster with our bulk lead upload using CSV files
Record, manage and encourage their journey to booking
Stay notified when a lead checks a date or saves a quote
Embed contact forms into your website, feeding leads straight into your BoothBook
Offer venues, promoters and businesses the opportunity to earn commission
Set incentive amount, fixed or percentage per Rep
View reps' dashboards, commision earned and payouts
Set withdrawal amounts and track payouts to Reps
Referral links on reps' websites count as an incoming link, so you can increase chances of ranking higher in search engines
Use the booking calendar widget to allow customers to check your availability for events when landing on your website
Communicate and keep a clear log of all conversations with leads
Automatically fill in images based on keywords and your type of event
Sell your brand effectively by inserting an engaging video to your proposal templates from Vimeo or YouTube.
Upload your own images and create a truly unique quote
View and edit your proposal as you go to suit your customers needs
Communicate and keep a clear log of all conversations with new and existing customers
Stay in touch with your customers and get alerted on any new messages
Create default messages for frequently asked questions and personalise them depending on the booking info
Import your conversation history with that you've had with customers and contacts
Save time by setting a default signature in your messages
Stay notified in case they have missed important information about their event
Enable a third party widget to communicate to your leads during their booking process
Receive tips & techniques on how to target to your relevant audience and convert them to your website
Speed up your workflow by sending multiple emails at once
Convert lead information into a bookings at the click of a button
Funnel your leads by segmenting into groups externally for marketing purposes
Remarket to your target audience who have engaged with your service
Allow customers to check date and prices easily on your website
Engage with your customers and make your company more approachable by adding your staff widget to your website.
Add an area for current customers to log in and see their bookings details, add extras and make payments
Analyse your income history in specific areas to forward plan how you can capture new business.
Set your opening times for each day so leads can make contact at appropriate times, increasing your response times.
Provide a smooth customer journey with a matching theme to your website
Control all of your units and assets availability with their own calendar to avoid double booking
Control which assets sit within packages whilst managing prices and quantities
Set your cost per mile when location is outside your free mileage zone
Automatically calculated the mileage fee as soon as the customer completes their booking form
Use your preferred payment gateway for payments ie. Stripe, Square, Paypal, Authorize.Net & more
Set your preferences to ensure all tax requirements, currency types and timezones are displayed correctly in customer booking forms
Increase your ranking with our mobile optimised platform
Impress your customers with a comprehensive booking system that blends into your website branding
Refer to a quote when finalising a customers booking information
Personalise headings and forms to suit your business
Add custom fields to ensure you gather relevant information from the start
Allow bookings to be submitted 24 hours a day with no hassle
All information gathered is confidential and private
Streamline event preparation by adding regular venues to your booking forms
Save time by duplicating an existing packages, extras and other assets
Choose when your booking choose a template based on their package choice
Optimise the selling process based on their chosen event
Improve your user experience by grouping multiple extras under one category
Limit your asset quantities to avoid over-booking
Prices can fluctuate via event type or date during busy periods or holiday seasons
Give customers a choice with multiple priced packages rather than booking individual units
Take control with usage, date range or event type coupon limitations
Create promotions for customers to use when booking
Set your currency to ensure all booking information is correct
Decide the distance you are willing to travel for free
Optionally set a global base rate when calculating the travel fee per booking.
Allow the travel fees to base their rates on pessimistic, optimistic or best guess routes to an event e.g. rush hour time
Set your route planner to avoid certain routes e.g Tolls and ferries
Add a Webform to your booking process to gather extra information there and then.
Allow customer to e-sign when agreeing to your terms and conditions
Not every customer has the same needs, show certain information only if they've booked a specific service
Design your contract which will be auto-generated upon a new booking
Events can have different arrangements, so it's important to have the flexibility to edit a contract before agreement
Give customers the option to e-sign and/or simply tick a checkbox to accept your terms
Limit or open up the amount a customer can pay to secure their booking
Allow customers to make full payment at the time of booking
Display an itemised list at the end of the booking form for the customer to confirm, especially if tax rates have amended the grand total.
Customers can make a number of payments based on your set limitations via their client portal
Include, exclude, disable and update tax or VAT settings for all bookings
Choose your tax rate depending on the type of event ie. Wedding vs Corporate
Ability to edit a tax rate per unique booking
Make more money per booking by enabling the option for customers to add a tip when booking.
No more headaches! We now fully integrate with TaxJar to ensure your customers are being charged the correct tax rate per item type.
Allow staff to manage their calendar, events and tasks which saves you hours of event admin time
Notify your staff of surveys to report event experience or any damages .
Inform staff promptly via SMS or email when they have been assigned to upcoming bookings
Share files and documents to staff through the use of their account to help them be organised for bookings
View upcoming bookings, latest activity and assigned tasks at once
Configure, assign and print job sheets to ensure each event runs smoothly and organised for your attendants.
Staff can view dates they are booked, confirmed or unavailable for events in their own calendar
Staff can set their availability so you see when they can work events
Ensure your staff are aware of the events requirements
Staff have the ability to request to work a specific event
Assign staff to events based on their availability calendar
Staff actively log into their portal to confirm to work an event
Manually or automatically generate tasks to staff relating to their event
Limit areas your staff can access information within their portal
Staff can connect events with iCal and Google Calendar to ensure you have quick access to event information without a connection
Download our phone app on Android and Apple devices to view booking information on the go
Ensure your event runs smoothly by tracking the arrival and departure times of your staff via a tracking tool
Customers log in securely and see their bookings details, add extras and make payments
View and sign the automated yet personalised booking contract
Access and save booking deposit and balance invoices
Customers are notified of any surveys to be completed before or after their event.
Control the amount that customers can pay at a time
Upsell extras to customers if not purchased when booking
Back and forth messaging and emails
Share company documents such as public liability insurance
View artwork added to the booking
Automatically remind customers of details of their event or payments to be made
Let your customers take control with choosing their favourite custom backdrop from PB Backdrops
Make each even unique by allowing customers to choose a custom start screen animation from BoothMotion
Choose photo templates from uploaded images or external providers
Make your booking form more interactive with various display options for your Extras Groups.
Upload your own designed templates and list them in categories
Customers are able to provide the text they require on their photo templates
Automatically send a request for review after the event
Send personalised offers to encourage future bookings
Easily add new bookings with the same customer details
Streamline your branding whilst your customer book or log into their client portal with a branded favicon icon.
Keep track of how your business is doing financially whilst monitoring your growth with the reports dashboard
Analyse and filter your booking data via a CSV file easily and efficiently
Delve deeper into data and understand how much traffic you're getting to your website
Tune up your website and get more traffic with our free SEO guide. More Traffic = More Bookings!
Stay reassured with our strong reputation of stability and security
We pride ourselves in our friendly 24/7 support team, help documentation and free telephone training calls
Listening to our customers needs is key when it comes to growing and improving our software
BoothBook is a built by Webfroth in Totnes,
Devon, UK. Registered in England & Wales
CN: 11310279 || GB29 34156 88
