Expenses

Know exactly what the business costs. Then do something about it.

BoothBook tracks every expense, every receipt, every cost per booking, and every staff claim in one place. So your profit and loss is always current, always accurate, and never a reconstruction project at the end of the month.

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P&L · YTD

+42%

Jan

Feb

Mar

Apr

May

Jun

Revenue

£48,200

Expenses

£17,840

Margin

63%

David · Parking

£12.40

approved

The problem

The financial blind spot

Most photo booth operators have a reasonable idea of what they earn. Very few have a clear picture of what it actually costs to deliver each booking.

Fuel. Print rolls. Replacement props. Staff mileage. Venue parking. The backdrop that got damaged. Insurance. Software. Most of it lives across bank statements, email receipts, paper invoices, and a vague sense.

That's not running a business financially. That's hoping the margin is what you think it is.

What it does

What BoothBook expenses does

General business expenses

Category, amount, date, notes, receipt upload. Insurance, software, marketing, vehicle. Everything tracked alongside the revenue it's set against.

Per-booking expenses

Print rolls used at a specific event. Parking at the venue. The true cost and true margin per event becomes visible.

Staff expense submission

Mileage, parking, meals, equipment. Photo of the receipt. You approve. Logged automatically.

Receipt and invoice uploads

Photograph on your phone. Attach supplier invoices. When the accountant needs documentation, it's there.

Category tracking

Fuel, consumables, equipment, marketing, staff, venue. Categorised at log. Feeds P&L automatically.

Automatic P&L statements

By month, quarter, year, event type, location. You stop producing reports and start reading them.

Per-event profitability

Weddings might generate more revenue but carry higher costs. Corporate might have lower headlines but cleaner margins. Decisions on data, not assumption.

Tax-ready records

Every expense categorised, documented, stored. Clean picture for your accountant rather than a box of receipts.

The result

A business where the financial picture is always current, always accurate, and never something you have to reconstruct. Not a photo booth company hoping the numbers work out. A business that knows they do.

Ready to run your business the way it should be run?

14 days free. No card required. Most operators are set up the same day.

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