Inventory & Availability

Know exactly what you have, where it is, and whether it's available. Before anyone asks.

BoothBook tracks your photo booths, your equipment, your add-on products, and your consumables in real time. Availability updates automatically with every booking. The double-booking that nearly ended a relationship never happens again.

See it in action Start your free trial

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Booth 01

Acme

Wedding

Mirror 02

Prom

Booth 03

Gala

Print rolls

2 of 12 left · reorder triggered

The problem

The inventory problem

Double-booking a booth is one of the worst things that can happen to a photo booth business. Not just logistically. Reputationally. That conversation ends a relationship and starts a review.

Most double-bookings don't happen because operators are careless. They happen because managing availability across multiple booths, products, and channels in real time is genuinely difficult without the right system.

BoothBook makes it impossible to double-book anything. Availability is live. Rules are set. The system enforces them.

What it does

What BoothBook inventory and availability does

Real-time availability per unit

Every booth, mirror, and piece of equipment has its own calendar. Confirmed booking → locked.

Photo booths and event units

Each tracked individually. The right unit assigned to the right booking by the rules you set.

Consumable products

Print rolls, guestbook supplies, props, paper. Track quantities. Get low-stock alerts before you run out mid-event.

Rentable add-ons

Backdrops, props, audio guestbooks, neon signs. Each with its own availability. The last sequin backdrop disappears from the booking flow.

Digital products

Photo templates, overlays, filter packs, custom designs. Tracked alongside the physical inventory.

Smart inventory rules

Some products only with certain services. A backdrop only with premium. Max one per event. BoothBook enforces it automatically.

Package & bundle management

Bundle products and services. Book a package, the inventory for every component is allocated.

Multi-location inventory

Each location has its own. A booking in Glasgow doesn't affect inventory in Edinburgh.

Low stock alerts

Stock drops below threshold → alert fires. You never arrive without print rolls.

The result

A business where every booking is backed by confirmed availability. Where the double-booking is a thing of the past. Where inventory levels are always known, always accurate, and always enough to deliver what was sold.

Ready to run your business the way it should be run?

14 days free. No card required. Most operators are set up the same day.

Start your free trial

More platform features

See all

Lead Pipeline

Every lead nurtured automatically until they book.

Explore

Booking Management

Every booking. Every detail. Every task. In one place.

Explore

Proposals

Branded microsites that close, not PDFs that get ignored.

Explore